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Supervisory Activities
Supervisory activities are used for examining and investigating companies.
SES Supervisory Activity Reports
SES has several reports that allow you to view staff workload, plan assignments, identify supervisory activities with no examiners assigned, and view the progress or status of supervisory activites and responses to information requests.
Accepting or Rejecting an Invitation to an SA Using the SA Invitation Report
Staff users and staff directors can view the SA Invitation Report to view invitations to join supervisory activities (SAs) that your agency has sent or received.

Supervisory Activities
Supervisory activities are used for examining and investigating companies.
- SES Examinations and Investigations Resources for Agencies
  How to initiate and manage examinations and investigations of supervised companies.
- SES Examinations and Investigations Resources for Companies
  Responding to examinations and investigations in State Examination System (SES).
- Capturing Communications Between Agency and Company
  The Interactions page serves as a place where communication between the agency and company is captured. This includes emails, phone calls, meetings, physical mail and other miscellaneous forms of communication specific to the supervisory activity.
- SES Supervisory Activity Reports
  SES has several reports that allow you to view staff workload, plan assignments, identify supervisory activities with no examiners assigned, and view the progress or status of supervisory activites and responses to information requests.
  - Viewing Agency Metrics
    The Agency Metrics in SES provide a dashboard view of both your agency's activity and nationwide activity in SES.
  - Nationwide Reports
    The nationwide reports in SES contain nationwide supervisory activity information about all agencies except the user's own agency.
  - Viewing the New Supervisory Activity Progress Report
    After your agency has initiated a Supervisory Activity, you can access the New Supervisory Activity Progress Report to view the progress of all your initiated supervisory activities and what actions need to be taken to move the exam or investigation forward.
  - The Supervisory Activity Staffing Report
    The SA Staffing report gives you insight into your agency’s examiners’ availability and workload. This can help you to determine who should be a participant on upcoming supervisory activities (SAs) based on their availability.
  - Responding to an SA Access Request Using the Access Request Report
    Allowing another agency to access supervisory activities completed by your agency allows information about companies under supervision to be shared. To leverage or accept a Supervisory Activity conducted by your agency, another agency must first have access to the SA.
  - Accepting or Rejecting an Invitation to an SA Using the SA Invitation Report
    Staff users and staff directors can view the SA Invitation Report to view invitations to join supervisory activities (SAs) that your agency has sent or received.
  - Viewing the SA Acceptance and Leverage Report
    The SA Acceptance and Leverage Report displays the following: SAs that are in any status in the acceptance process, and SAs that are being leveraged from other agencies.
  - Viewing the SA IR Response Activity Report
    You can access the SA IR Response Activity Report to view the progress of all the information requests on your agency’s supervisory activities that have been responded to by the company.
  - Viewing the Document Retention Report
    Rather than navigating directly to a specific SA to manage document retention, you can use the Document Retention Report to view and manage SAs with upcoming or currently suspended document retention policies.
  - Viewing SA Reports
    SES has reports available containing data about your agency’s supervisory activities. Within the reporting tool, agency users will find metrics and graphs for supervisory activities with findings, as well as open and closed supervisory activities.

Accepting or Rejecting an Invitation to an SA Using the SA Invitation Report

Staff users and staff directors can view the SA Invitation Report to view invitations to join supervisory activities (SAs) that your agency has sent or received.

About this task

The SA Invitations Report allows you to view:

Invitations Sent by My Agency
Invitations Received by My Agency
Invitation Decisions by My Agency
Invitation Responses from Other Agencies

Screen capture showing the Invitations Received by My Agency in the Invitations Report page.

This task describes how to view the details of an invitation from another agency and respond to the invitation.

Note: Only staff directors can accept or reject invitations via the SA Invitation Report.

Procedure

Select the Agency Reports drop-down menu from the Top Menu of the homepage.
Select Invitations.
Click the Invitations Received by My Agency tab.
Click the detail icon to the left of the SA Invitation you wish to view.
The Invitation Details are displayed.
Click Review Invitation.
The Review Invitation screen is displayed.
Choose whether to Accept Invitation or Reject Invitation.
Optional: If you decide to accept the invitation, assign a particpant from your agency by typing the Name and choose a Role.
- Examiner
- Reviewer
  Note: To assign a particpant from your agency as a Reviewer, that user must have the Reviewer role assigned to the user profile. Contact your Account Administrator for assistance.
- Peer Reviewer
- Team Lead
  Note: On a multi-state SA, you must designate one participant from your agency as the Team Lead. This designation does not grant the user any additional permissions, but it does provide a Team Lead indicator to other participating agencies and the company being examined.
Note: A staff user can take this step later if you do not want to do it at the time of acceptance.
To add another participant, click Add Particpant and repeat the previous step until all participants are added.
Click Accept Invitation.

Results

The inviting agency is notified of your decision to accept or reject the SA invitation.

Need More Help?

Agency users, please visit the Secure Portal for phone and email contacts.
Company users should call the Call Center at 1-800-269-6189. Agency users should not call this number.