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Supervisory Activities
Supervisory activities are used for examining and investigating companies.
SES Examinations and Investigations Resources for Companies
Responding to examinations and investigations in State Examination System (SES).
Managing Company Supervisory Activity Participants
Company participants on a Supervisory Activity can be added or removed at any time until the Examination or Investigation is Closed. You can also update user roles on an SA or reassign the company lead.
Adding Company Participants to a Supervisory Activity
Company participants on a Supervisory Activity can be added at any time until the Examination or Investigation is Closed.

Supervisory Activities
Supervisory activities are used for examining and investigating companies.
- SES Examinations and Investigations Resources for Agencies
  How to initiate and manage examinations and investigations of supervised companies.
- SES Examinations and Investigations Resources for Companies
  Responding to examinations and investigations in State Examination System (SES).
  - Job Aid: Your First Examination in SES
    This job aid serves as a guide for company users to complete the setup process for their company (i.e., company enrollment) and respond to an exam in the State Examination System (SES).
  - Managing Company Supervisory Activity Participants
    Company participants on a Supervisory Activity can be added or removed at any time until the Examination or Investigation is Closed. You can also update user roles on an SA or reassign the company lead.
    - Assigning the Company Leads on a Supervisory Activity
      How to assign the Company Lead and optional Secondary Company Lead on a supervisory activity (SA) in SES.
    - Adding Company Participants to a Supervisory Activity
      Company participants on a Supervisory Activity can be added at any time until the Examination or Investigation is Closed.
    - Updating Company SA Participant Roles or Removing Participants
      Company participants on a Supervisory Activity can be updated or removed at any time until the Examination or Investigation is Closed.
    - Reassigning the Company Lead on a Supervisory Activity
      The Company Lead on a Supervisory Activity can be reassigned at any time until the Examination or Investigation is Closed.
    - Requesting to Add a Third Party User to a Supervisory Activity
      How a company lead requests to add third party users to a supervisory activity (SA).
  - Leveraged or Accepted Supervisory Activities
    You may receive notifications that an agency is leveraging another agency’s Supervisory Activity for your company. Or you may receive notifications from SES indicating that an agency has accepted aSupervisory Activity) for your company.
  - Information Requests
    Information Request (IR) are used by the examining or investigating agency to obtain information relevant to the supervisory activity. Your company lead can respond to these information requests directly or assign them to other participants at your company.
  - Responding to Loan Requests
    After an agency sends you loan requests, you can add responses to those loan request and assign those loan requests to other participants on your supervisory activity.
  - Transaction Requests for Companies
    Transaction requests in SES allow agency users to initiate and manage formal requests related to specific transactions during a money services business (MSB) examination. Unlike information requests or loan requests, which target broader data or document categories, transaction requests focus on obtaining evidence tied to individual transactions, supporting detailed analysis and issue identification throughout the examination lifecycle.
  - Responding to Agent Location Requests
    Explains how companies review and respond to agent location requests submitted by state agencies in SES, including providing or confirming agent location details, uploading supporting documentation, and submitting responses for review.
  - Matters Requiring Attention
    Matters Requiring Attention (MRA) are areas of concern which the examining or investigating agency expects to be addressed at the close of the Supervisory Activity. This section describes how to repsond to MRAs and, if you require more time, to request an extension of the due date.
  - Agency Documents Page on a Supervisory Activity
    Learn about the Agency Documents page on a supervisory activity (SA) in SES. The Agency Documents page provides a centralized location to view all documents uploaded by the agency for a supervisory activity.
  - Report of Examination
    The examining or investigating agency will present a Report of Examination (ROE) at the completion of the supervisory activity. Your company may be allowed to respond to the report.
  - Bulk Downloading Supervisory Activity Documents for Companies
    How a company can download all supervisory activity (SA) documents, including documents sent to the company from the agency and documents uploaded by the company and shared with the agency.
  - Reviewing Closure Materials
    At the conclusion of a supervisory activity (SA) for your company, an agency can add comments or closure documents. If comments or closure documents are added to your company’s SA, they can be accessed on the Closure Materials tab for the SA.
  - QuickIR
    QuickIR is an SES feature that allows your company to browse through the standard information requests (IRs) in the State Examination System (SES) and prepare your responses to the IRs in advance of an upcoming examination of your company in SES.
- Managing Interactions
  The Interactions page serves as a place where communication between the agency and company is captured. This includes emails, phone calls, meetings, physical mail and other miscellaneous forms of communication specific to the supervisory activity.
- SES Supervisory Activity Reports
  SES has several reports that allow you to view staff workload, plan assignments, identify supervisory activities with no examiners assigned, and view the progress or status of supervisory activites and responses to information requests.

Adding Company Participants to a Supervisory Activity

Company participants on a Supervisory Activity can be added at any time until the Examination or Investigation is Closed.

About this task

Note: Only the company lead can manage participants on a Supervisory Activity

Procedure

Navigate to your supervisory activity.
Click Participants.
Click Add Participants.
Type in and select the desired user’s Name.

Note:
Only users with an SES account are available for selection. If you do not see the desired person, contact your account administrator.

If a user has identified their skill level with certain areas for review, the Area For Review Skill Level is displayed.
Select the desired Role for the user.

Note: On a multi-state SA, you must designate one participant from your agency as the Team Lead. This designation does not grant the user any additional permissions, but it does provide a Team Lead indicator to other participating agencies and the company being examined.

To select if the Team Lead can send information requests (IRs) to the company, click the Manage Team Lead Permissions button on the Participants page of an SA.

Note: When adding an Examiner in Charge (EIC) or other participants, if a calendar icon appears, it means that user is actively participating on other SAs. Click the calendar icon

to see the current workload for the user.
Repeat this process for all participants to be added to the exam by clicking Add Participant below the participant’s name.

Note: You can return to this page and add participants at any time before the SA is closed. However, selecting all the necessary participants at once allows you to proceed more smoothly through the workflows.
Click Add Participants in the bottom right.

Need More Help?

Agency users, please visit the Secure Portal for phone and email contacts.
Company users should call the Call Center at 1-800-269-6189. Agency users should not call this number.