Adding Information Request Responses in Bulk

How to add responses to many information requests at one time, queuing them up to be sent to the agency at a later time.

About this task

Note: Only the company lead can assign IRs. You cannot view or assign IRs until you assign your company contacts. See Assigning Company Contacts for more information.
Note: SA participants, other than the company lead, must send the drafted response for review. Once an IR is sent for review, it is removed from the list of IRs.
Note: Only the Company Lead can review and send IR responses to the agency.

Once the company lead has conducted the review or completed the initial draft response, the IR response can be sent immediately upon completion and need not wait until a set of responses is available.

Procedure

  1. Navigate to your supervisory activity.

    Supervisory Activities button on the Main Menu
  2. Click Information Requests.

    Menu: Information Requests option
  3. Optional: Search through the full list of information requests and request text using the IR Details tab.

    Screen capture of the IR Details tab
    Note: You can search for the desired information request by using keywords within the information request, response, or file name.
    Tip: After you have sent responses to the agency, the IR Response Search tab becomes available. You can use this to search through keywords, file names, and response text, including responses saved as QuickIR responses.

    IR Response Search tab is displayed after your company has sent IR responses to the agency.
  4. Click Add IR Responses in the top right.

    Add IR Responses command
  5. Click Show Filters, and select the appropriate filters to limit the list, click Search, then scroll and navigate through the pages until you find the desired item.

    Show Filters command
  6. Click Add Response for the desired IR.

    Add Response button/
  7. Provide a response, upload any associated documents, select whether to restrict view from other participants other than the Company Lead and provide any internal comments. See Uploading Documents for details on uploading documents.

    The IR Response dialog box allws you to upload documents, add comments, and restrict the view of the IR Details.
    Tip: When providing responses to IRs via the Upload Documents section, it is recommended to type Please see attached documents in the Response text box.
    Note: You can select Not Applicable to indicate to the agency that information request does not apply. You cannot upload documents, include a file sharing link, or restrict view; however, you may still add a response or comments.

    The Not Applicable command
  8. Optional: Select the Save as QuickIR Response option.
    Select the option to Save As a QuickIR response.
    Note: Ensure that you refer to the Library ID in your IR response so that you can use this response from QuickIR on future supervisory activities. Do not refer to the IR ID in your IR response. The IR ID changes with each supervisory activity. The Library ID is the permanent unique identifier for an information request that remains the same across all supervisory activities.
  9. Select the appropriate Next Action.
    • Save Draft: Saves the response in progress allowing additional updates later.
    • Send to Company Lead: Sends the response to the Company Lead for review.

    Screen Capture showing next available actions
    Note: SA participants, other than the company lead, must send the drafted response for review. Once an IR is sent for review, it is removed from the list of IRs.
    You are returned to the list of IRs.
  10. Continue to add IR responses.
  11. Once done, click I’m Done for Now in the bottom left.

    The I'm Done For Now command.