S

Scheduled

Part of a Milestone. It occurs when the EIC defines the scope for the supervisory activity.

Scope

The review components/procedures and time frame a regulatory agency determines will be included in an examination.

Accepted Scope: When an agency chooses to count another agency's SA as their own with minimal to no additional work. The agency may choose to send clarification questions to the company following review of the other agency’s SA depending on the information the agency has on file for the institution.
Desk Review Scope: Short review of a company with minimal to no loan volume and new licensees. Requires very few to no information requests – agency relies on what it has on file or what is in NMLS.
Follow Up Scope: Includes, but is not limited to the review of items needed to determine if the company remediated issues prior to examination findings.
Full Scope: Includes, but is not limited to the review of standard core information requests, state-specific information requests, or loans (i.e., transactional review).
Initial Compliance Review Scope: Includes, but is not limited to the review of: new companies (e.g., with six, 12, or 24 months of licensure). Typically driven by accreditation standards.
Leveraged Scope: When an agency chooses to use parts of another agency's SA but will also send additional material to the company if necessary (e.g., Information Requests, Report of Examination, MRAs).
Limited Scope: Includes, but is not limited to the review of reduced set of requirements from the standards and state-specific IRs, reduced number of loans, companies with limited licensing volume, companies that are bound to a related entity that is being examined in full, or a specific issue (e.g., stemming from a complaint, identifying compliance risk, first touch point with the company, review of a specific AFR).
Networked Scope: Any type of multistate exam where state agencies network with each other to perform one examination of a typically large institution all at the same time. The examination can be conducted under the guidance of a functional committee (MMC, MTRA, NACCA SCC).

Single Sign-On

The ability to use existing credentials for multiple software applications, thus requiring only one “log in” for the user.

Single-agency Examination

An examination conducted by a single agency. (Synonym: Independent Examination, Single Exam, Single‐state Exam)

Standard Information Request

An information request that is available to all agencies in the SES Library, added by CSBS.

Standard IRs and Procedures

These items are available in SES to facilitate the harmonization of exam activities among state agencies, by offering a uniform set of information requests and procedures for use by all state agency users. CSBS works and coordinates with its sister trade associations and agency working groups to implement, maintain, and update the standards in the system.

standard library items

State Examination System

State Examination System (SES)

SES

State Regulatory Registry

A nonprofit subsidiary of the Conference of State Bank Supervisors (CSBS) that operates NMLS on behalf of state financial services regulatory agencies.

State Regulatory Registry (SRR)

SRR

Structure

Single or multi-state supervisory activity.

Staff Director or User

An agency user role in the System, responsible for identifying examinees and initiating examinations.

Supervisory Activity

An activity conducted by a state agency over a financial institution under its regulatory authority. It includes examinations, investigations, and enforcement actions.

Support Users

NMLS support staff who have been trained to provide assistance to system users.

S